1. Read the whole calendar
Add travel, preparation and transitions. An hour-long appointment often occupies more than the hour between its start and finish.
Free review worksheet · No sign-up
Review your calendar and to-do list before they compete for the same time
This worksheet brings fixed appointments, tasks and available capacity into one view. The aim is a smaller, realistic selection rather than a fully packed week.
Editable worksheet
My calendar–to-do review
Stays on your device · No sign-up
How to use the worksheet
See the occupied time first, then allocate tasks
2. Separate deadlines from wishes
Mark tasks with an actual consequence or a fixed submission date. Flexible tasks remain movable for now.
3. Make capacity limits visible
Do not treat every free calendar slot as available working time. Recovery, eating and transitions are part of the real week.
4. Schedule only the selection
Give selected tasks a place. The rest stay on the list with a review point rather than compete invisibly between appointments.
A completed example
A week with space, rather than just empty boxes
In this example, the task is not squeezed into the first empty slot. The appointment, travel and expected capacity determine its place together.
- Appointment
- Tuesday, 2–3 pm, plus 30 minutes of travel each way
- Deadline
- Send the form by Thursday
- Limit
- No task requiring concentration after Tuesday's appointment
- Plan
- Form on Wednesday at 10 am; shopping stays flexible
Scope and reliable sources
This page combines lived experience with general information. It does not replace diagnosis or treatment. Official health information is available from the German federal guides on ADHD and autism.
Written by Max Anton Schneider, founder of meinsystem.app. About Max
Published on September 27, 2026 · reviewed on September 27, 2026. This worksheet is a planning aid and does not replace medical or therapeutic advice. Entries are not saved or transmitted.
Common questions
Does every task have to go in the calendar?
No. Appointments and selected focus tasks need a time reference. Small or flexible tasks can stay on a list as long as it is clear when they will be reviewed.
How much buffer time should I plan?
It depends on travel, preparation, transitions and your experience. Start with a realistic estimate and adjust it after actual appointments.
Will my calendar data be transmitted?
No. There is no connection to your calendar. Entries remain in the open page and must be copied or printed if you want to keep them.
Read more
Bring time and tasks into the same context
Use your calendar and to-do list together
Read the method behind fixed times, flexible tasks and regular reviews.
View →Weekly planning with ADHD
Build a manageable week from anchors, capacity and a few decisions.
View →Calendar in your daily context
See appointments alongside routines and open tasks.
View →A shared daily context